New Joiner Information Form

Who's filling in this form?*

First Last

Relationship*

Basic Information

Child's name*

First Middle Last

Date of birth

Please upload a photograph of your child*

Max. file size: 48 MB.

The photograph will be used to identify your child on our school database.

Year group*

Child's first language:*

Other languages spoken at home (if applicable):

Nationality & Visas

Please upload a copy of your child's passport*

Max. file size: 48 MB.

Nationality*

If not a UK citizen, details of parental visa status:

If not a UK citizen, please upload Visa evidence (BRP card, notice of Leave to Remain, etc.)

Max. file size: 48 MB.

Address & Living Arrangements

Child's Primary Address*

Street Address Address Line 2 City Post Code Country

With whom do they live at this address?*

Please tick this box if your child lives at multiple addresses

Yes

Child's Secondary Address

Street Address Address Line 2 City ZIP / Postal Code Country

With whom do they live at this address?

Please share any information you think we need to know about your child's living arrangements and schedule:

Emergency Contact Information

Emergency Contact 1: Name*

Prefix First Last

Relationship*

Mobile Phone*

Work Phone

Home Phone

Email*

Notes

Emergency Contact 2: Name*

Prefix First Last

Relationship*

Mobile Phone*

Work Phone

Home Phone

Email*

Notes

Add a third Emergency Contact?

Yes

Emergency Contact 3: Name

First Last

Phone

Email

Relationship

Photo consent

Occasionally, we may take photographs of the children at our school. We may use these images as part of our school displays and sometimes in our school’s prospectus or in other printed publications that we produce. We may also use them on our school website and make video or webcam recordings for school-to-school conferences, monitoring or other educational use.

If we use photographs of individual pupils, we will not use the name of that child in the accompanying text or photo caption. If we name a pupil in the text, we will not use a photograph of that child to accompany the article. If a child has won an award and the parent would like the name of their child to accompany their picture, we will obtain permission from the parent before using the image.

From time to time, our school may be visited by the media who will take photographs or film footage of a visiting dignitary or other high-profile events. Pupils will often appear in these images, which may appear in local or national newspapers, approved websites or on televised news programmes. To comply with the General Data Protection Regulations (GDPR), we need your permission before we can photograph or make any recordings of your child.

Please answer the questions below, then sign and date the form where shown. You can change your preferences any time by emailing: admissions@heathsideschoolhapmstead.com.

Do you give consent for us to use your child’s photograph for INTERNAL marketing purposes? For example, the school newsletter and other materials only distributed to current parents.*

I consent

I do not consent

Do you give consent for us to use your child’s photograph for EXTERNAL marketing materials? For example, the school website, social media, or printed prospectus.*

I consent

I do not consent

Signature*

Consent for trips and off-site activities

I consent for my child to take part in school trips and other activities that take place off school premises.*

Yes

No

I consent for my child to be given first aid or urgent medical treatment during any school trip or activity.*

Yes

No

Please note the following important information before signing this form:

● The trips and activities covered by this consent include:

o all visits which take place during the term time, holidays or a weekend such as chess or sports fixtures

o all off-site activities for Early Years classes

o playtime visits to Hampstead Heath

● The school will send you information about each trip or activity before it takes place.

● You can, if you wish, tell the school that you do not want your child to take part in any particular school trip or activity.

Written parental consent will not be requested from you for the majority of off-site activities offered by the school – for example, year-group visits to local amenities – as such activities are part of the school’s curriculum and usually take place during the normal school day.

Signature*